Correctly mentioning warranties on your invoices remains an important part of doing business in compliance with Belgian regulations and international trade requirements, so it is only natural that we regularly receive questions about which warranties should appear on your invoices.
While there have been no recent changes to these rules, we have fine-tuned the explanation of the warranty on “origin”, given its growing relevance in the context of sanctions on Russian diamonds and US import tariffs.
You can find the detailed guidance and examples in the updated document available here: https://www.awdc.be/best-practices
What should I mention on my invoice?
According to Belgian VAT law, some minimum requirements should be mentioned on your invoice such as company name, VAT number, address, description of the goods, date, etc.
So warranties are not mandatory to put on your invoice?
You could consider putting several warranties on your invoice, but this is not mandatory. Make sure that all warranties on your invoice are commitments you can live up to. This is contractually binding.
When is it beneficial to put warranties on my invoice?
- Your client might request you to include certain warranties in your invoice
- Due to your bourse membership, you might be obliged to include certain warranties in your invoice;
- Import/export requirements: when importing/exporting diamonds, it might be useful to include certain warranties in your invoice
You can find a non-exhaustive list of warranties you can include here, when you download the document under ‘When to mention warranties on an invoice’.
