Almost every diamond business in Antwerp has security cameras, but using them comes with a set of legal obligations. That is why we like to take this opportunity to remind the Antwerp diamond companies of their obligations in this matter.
1. Clear signalization: Every room with a camera must display a camera icon that is clearly visible, no exceptions. Hidden cameras are not allowed, and cameras in sensitive areas like changing rooms or bathrooms are strictly forbidden. Also: the employer should inform their employees about all cameras through the Committee for Prevention and Protection at Work (CPPW) and the internal work regulations document.
2. Registration of security cameras: Every security camera must be registered at www.aangiftecamera.be. This registration needs to be renewed every year. Setting a recurring calendar reminder is a practical way to avoid missing this deadline.
3. Control and log who can watch the footage: Not everyone should have access to camera footage. It is vital to make sure access is technically secured, and to keep a written log of:
- Who is responsible for privacy and compliance
- Who has access to the footage
- Who has handled any requests related to the footage
- Who is the single point of contact for camera-related inquiries
4. GDPR requirements: Employees, customers, and suppliers all have the right to request to view footage in which they appear, and to request its deletion.
5. Maintaining a processing log and timely deletion of footage: A company that uses security cameras must maintain a processing log documenting how camera data is handled. Footage may be kept for a maximum of 30 days. The only exception is when an incident has occurred. In that case, relevant footage may be retained longer.
AWDC is not an expert in this matter, but we have assembled a list of people that Antwerp diamond companies can approach with questions on this topic. You can consult that list here: https://www.awdc.be/useful-contacts-0
