Ensure Smooth Import through Diamond Office
Helpful Downloadable Documents
From 1 January 2026: mandatory use of a Due Diligence Statement on Diamond Origin for the import of polished diamonds
On 1 January 2026, the final phase of sanctions regulations to ensure no rough or polished diamonds of Russian origin enter the EU goes into effect.
Important to know
There will be no obligation for diamond companies to use a digital traceability platform. That plan, which had been announced earlier, will not be introduced for the time being. Differences in evidence requirements across countries made a different approach necessary.
What will change?
From 1 January 2026, traders who import polished diamonds that fall within the scope* must add a Due Diligence Statement on Diamond Origin to their customs declaration.
In this document, you declare that:
- the diamonds you import are not of Russian origin, and
- you have made sufficient efforts to verify this.
You can download the Due Diligence Statement on Diamond Origin to the left of this text.
This new approach allows diamond companies to demonstrate the non-Russian origin of the imported diamonds in a transparent, robust yet practical and feasible way.
Quick step-by-step plan
Do you want to import polished diamonds from January 1st? Follow this step-by-step plan.
Step 1: Ask your supplier where the diamonds were originally mined.
Your supplier can confirm this by providing Kimberley Process (KP) certificate(s), a G7 or Gf number, or a declaration.
Step 2: Record this information in your own system.
Save the country of mining origin in your stock management or traceability system.
Step 3: Fill in & sign the “Due Diligence Statement on Diamond Origin”.
Step 4: Submit the ‘Due Diligence Statement on Diamond Origin’ with your shipment, together with the standard commercial and transport documentation.
Send the completed statement to your shipping company or directly to Diamond Office (diof@awdc.be). Be sure to clearly reference the correct incoming shipment.
Please note: you, as an importer, should be able to provide documentary evidence, processes, or practices implemented, proving all reasonable efforts have been made to verify the non-Russian origin. This is an ‘effort obligation’ ('best effort'), not a ‘result obligation’.
This step-by-step plan is based on information from the official European Union FAQ and represents the best possible interpretation for importing polished diamonds into the EU via Diamond Office.
What you need to remember
- The Due Diligence Statement on Diamond Origin applies only to companies importing polished diamonds within scope (equal to or larger than 0,5ct).
- The document must be fully and correctly completed and submitted with each customs declaration.
- The rule applies in all EU Member States.
- For the import of natural rough diamonds & synthetic (rough and polished) diamonds equal to or larger than 0.5 carat, the required documentary evidence stays the same as per the last update in March 2025.
When to use which document?
DO template for Grandfathering polished goods
If you want to grandfather natural polished goods, use this document. Find all information on the dedicated Grandfathering webpage.
DO template for importing natural polished goods equal to or larger than 0.5 carats
If you want to import natural polished diamonds equal to or larger than 0.5 carats, use this document.
